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SEA Studies Symposium 2018 – Call for Panels and Papers
March 22 - March 24
“What is Southeast Asia? Exploring Uniqueness and Diversity”
22–24 March 2018
at Universitas Indonesia
in collaboration with
School of Environmental Science,
Indonesia Environmental Scientists Association
Project Southeast Asia invites proposals for Panels and Papers for the 7th Annual Southeast Asian Studies Symposium at Indonesian Medical Education and Research Institute (IMERI), Universitas Indonesia, from 22-24 March 2018.
You will find detailed instructions for submissions, and more detailed information about the conference below. If you have any questions, please email firstname.lastname@example.org.
Please read the following carefully for more information:
- Themes of the Symposium
- Aims of the Symposium
- Proposal Selection Criteria
- Proposal Guidelines
- Timeline for Proposals
- Travel Grants
- Frequently Asked Questions
- How to Submit a Proposal
Themes of the Symposium
The theme of the 2018 Southeast Asian Studies Symposium is “What is Southeast Asia? Exploring Uniqueness and Diversity”. While panels and workshops on this theme will be particularly welcomed, the Symposium will also accept panels and papers on any topic relating to Southeast Asia.
Sub-themes include (but are not limited to):
- The Environment, Natural Resources, and Climate Change
- Sustainable development
- Public Health
- Migration and Refugees
- Governance and Politics
- Culture and Identity
- Regional Diversity
Aims of the Symposium
The Symposiumt Asia has three aims:
- To present solutions for contemporary Southeast Asian issues by bringing together the brightest minds from all fields and disciplines, and from around the world. Its core goal is to promote the integration of the humanities and social sciences with science, medicine, and business in order to create solutions which are effective, viable, and appropriate to culture and geography.
- To build networks and relationships between current and future decision-makers in Europe and Southeast Asia, as well as connections among academia, government, civil society/NGOs, and business. Integral to the Symposium will be opportunities for Southeast Asian and European politicians, corporate leaders, academics, and NGOs to interact and build relationships.
- To promote the research of the most talented scholars of Southeast Asia and offer a platform for young academics to present their work.
Proposal Selection Criteria
Panels focusing on any topics relating to Southeast Asia are welcome. In particular, panels which focus on one or more of the following are highly encouraged:
a) Contemporary Southeast Asian issues, in particular relating to (but not limited to) the theme above;
b) Transnational Southeast Asian studies;
c) Interdisciplinary approaches and collaborations;
d) Methodological issues relating to Southeast Asian studies.
Multi-disciplinary and/or multi-institutional representation is strongly encouraged for all proposals. Young and emerging scholars are particularly encouraged to advance panel proposals.
The Organising Committee also supports innovative formats that will encourage effective communication, lively dialogue, and audience involvement. Some examples of novel formats:
- Panellists are invited to post the full text of their papers online prior to the panel, and are allocated three minutes during the panel itself to summarise their arguments. This is followed by presentations by discussants, and then questions from the audience.
- Commentators begin by summarising and commenting on papers. Paper authors then reply to these comments.
- Knowledgeable members of the audience are encouraged to prepare comments of their own, with focused audience commentary early in the discussion.
- A single major paper, film, or book launching is the subject of attention on which other papers and all commentary are focused.
- Panels based on a clash of perspectives, interpretations, or methodologies.
1. The Symposium is primarily a panel-based conference, and Academic Paper Panels, Roundtables, and Workshops will be given preference in the review process over Individual Paper proposal submissions.
2. Session length: Each session will last a minimum of 90 minutes. Double session panel proposals may be submitted, but each session requires a separate proposal which will be reviewed on its own merits; acceptance and/or sequential scheduling cannot be guaranteed. For an idea of the timing of sessions, please see the programme for the 2016 Symposium.
3. There are three session types:
a. Academic Paper Panels: Academic paper panels should consist of a minimum of three (3) and a maximum of four (4) paper presenters, and a chair and/or a discussant. Proposals should include panel and paper titles as well as an abstract of not more than 250 words describing both the overall panel and each paper.
b. Roundtables should have a minimum of three (3) and a maximum five (5) discussants and one (1) chair. The goal of the roundtable is to foster a lively and informed discussion on a single issue from diverse viewpoints, especially practitioner and other non-academic views, with a maximum of audience participation – think along the lines of BBC’s “Question Time”. Proposals should include the roundtable title, an abstract of not more than 400 words detailing the roundtable discussion, and a description of how each panellist will contribute to the discussion.
c. Workshops are a more interactive format with a practical focus. They will bring together government, academic, business, and civil society leaders in a discussion centred on a specific issue that aims to produce concrete policy recommendations. Interactions from the audience are also highly encouraged. Proposals should list one (1) chair, one (1) rapporteur, a minimum of three (3) leaders from at least two of the above categories, a 250 word outline of the issue to be addressed, and a list of questions or an agenda to guide discussion.
Preference will be given to workshops which a) draw together a wider range of expertise from different fields and nationalities; and b) address a clearly defined, tightly focused issue. The rapporteur must submit a report that includes policy recommendations for governments and other interested parties, by 15 June 2018, to Project Southeast Asia. The report will be included in any Symposium report, downloadable from the website, and distributed to Symposium participants and other interested parties.
4. Individual papers should include an abstract of not more than 250 words. Please keep in mind that the Symposium is primarily a panel-based conference, and panels will be given preference in the review process over individual paper proposal submissions. Our experience from previous Symposia (as well as participant feedback) has also demonstrated that accepting individual papers produces highly unpredictable results. Thus our acceptance rate for individual papers is low. Acceptance rates for panels are significantly higher and we urge you to organise a panel in order to maximise your chances of acceptance.
Please note: Individuals may present on one (1) panel session of each type only; they may, however, serve as Chairs or Discussants of an unlimited number of other panels. Organisers are not considered ‘participants’ and therefore may organise more than one panel session.
6. Proposals must be complete at time of submission. Minor changes to the title or abstract, or replacement participants are allowed but additional participants and adding co-authors are not allowed after the panel has been accepted. The Organising Committee reserves the right to reject panels if the final panel composition differs substantially from the original proposal. Final details of all panels must be confirmed by 15 January 2018.
Timeline for Proposals
28 July 2017: Call for Panels and Papers opens.
15 October 2017: Call for Panels and Papers closes. ALL proposals, including Academic Paper Panels, Roundtables, Workshops, and Individual Papers, must be submitted by the 15 October 2017 deadline.
1 November 2017: Panel organisers notified of selection outcome.
15 November 2017: Registration for the Symposium opens.
15 January 2018: Final details of all sessions are due; Deadline for applications for registration waivers.
15 February 2018: Registration for the Symposium closes.
22-24 March 2018: Southeast Asian Studies Symposium 2018
Registration Fee Waivers
Registration fee waivers are limited to participants in accepted panels. The submission, confirmation, and registration dates are designed to allow participants sufficient time to apply for grants from other sources.
Registration fee waivers will be considered on an exceptional case-by-case basis for those in genuine financial need. Proof of financial circumstances will be requested.
Participants must be nominated by their panel organiser to qualify for a registration fee waiver. In order to apply for a registration fee waiver, panel organisers must first submit a complete proposal application. A registration fee waiver request maybe then be submitted after the proposal has been accepted by writing to email@example.com. All nominations for registration fee waivers must be received by 15 January 2018. Successful applicants will be notified by 1 February 2018.